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Be Part of the Team

Médecins Sans Frontières (MSF) is a private and independent international medical aid organisation. Diversity, open mindedness and mutual respect are of particular importance in our organisation. MSF provides medical aid in more than 70 countries worldwide. The headquarters of the German section of MSF - Ärzte ohne Grenzen e.V. is in Berlin. In the headquarters, over 250 employees work in the fundraising, media and public relations, finance and administration, human resources and project departments.

Board Assistant (f/m/d)

Job Location

Berlin

Start Date

As soon as possible

Job Duration

2 Jahre

Job Dimension

35-40Std/Woche

Application Deadline

06.02.2022

Tasks

  • The Board Assistant ensures the effective and efficient functioning of the Board of MSF-Germany by providing secretarial and content support to all Board members and especially the President in their work and roles in different Board positions as well as for Board working groups
  • Contact person for all Board members (questions, information, exchange etc.) and Board related inquiries, both external and internal
  • Supports the Board in the elaboration of presentations, written documents, lectures, panel discussions and interviews. Supports the President esp. in ongoing day-to-day business such as correspondence, administrative support and monitoring of the President´s agenda and travel schedule.
  • Coordinates the communication and exchange between the General Director (GD) and President
  • Ensures regular information flow to and from the Board on relevant national and international MSF topics (screening function) as well as towards the international MSF-Movement (International President, International Office, OCA, other MSF sections, etc.)
  • Prepares and organizes (administration, travels, agenda setting) Board meetings and retreats as well as other international MSF meetings (online and in-person)
  • Responsible for minute-taking during Board meetings and video conferences
  • Works in close cooperation with the Association Coordinator, especially with the organisation of the General Assembly (GA), and participates in national and international associative activities

Profile

  • Minimum of 2 years work experience in a similar position (office organisation and administration), preferably in the non-profit-sector or completed vocational training in the administrative sector/ or comparable university degree
  • Excellent communication skills, orally and in writing in German and English
  • Service orientated person with a high level of discretion
  • Excellent computer skills (Word, Excel, Internet, PowerPoint)
  • Experience in the preparation of meetings incl. minute writing
  • Ability to work independently as well as in a team with a structured and organized approach to the job including the ability to handle different topics in parallel
  • Strong interest in international humanitarian work and current affairs as well as commitment to the humanitarian principles of MSF
  • Flexibility with regards to working hours and willingness to work on weekends every 6-8 weeks (Board meetings) as well as evenings

Offer

  • Payment according to internal salary structure; in this position according to group 2 with full-time employment (40h/week) from 2.673 Euro to a maximum of 3.382 Euro, depending on the relevant professional experience
  • Benefits: 30 days of annual leave per year, 13th salary, subsidized public transport ticket, regular increases in salary according to salary structure, company pension (from min. 2 years of employment period), company laptop as well as free drinks and fruit
  • Meaningful and diversified work within a respectful and positive organization culture
  • Insights on international field projects through regular reports, presentations and exchange with colleagues
  • Possibility of taking an active part in shaping the organization through cross-departmental working groups, regular staff surveys etc.
  • Personal development through inhouse trainings and the support of individual training programs

As an internationally operating organisation, we welcome diversity, open mindedness and mutual respect. In accordance with our values, we only analyze the professional qualifications in the applications, regardless of ethnical and social origin, religion or belief, gender, sexual orientation or age of the applicant.

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